Request a Non-Disclosure Agreement or Materials Transfer Agreement

Request a Non-Disclosure Agreement or Materials Transfer Agreement

Thank you for your entry of the NDA or MTA. Upon receipt of submission, IPP will contact the entity within 3-5 business days to begin negotiation. We ask that the requesting PI plan accordingly as agreement negotiation typically takes 2 weeks to allow for initial contact, negotiation, and execution with the identified entity.

Multi-Party NDAs take significantly longer to negotiate.

A listing of currently active and in negotiation/ready to sign NDAs are viewable in the Contract Management section of the IPP Lab-Wide Dashboard on ServiceNow. If there is already a NDA in place and you would like to determine if your scope is covered, please contact nda@ameslab.gov.

Definitions of the NDA and MTA Agreements:

CDA - Confidentiality Disclosure Agreement is used for Ames Laboratory Team Reviews or Committees.

NDA - Non-Disclosure Agreement is used when an entity is interested in having discussions regarding the possibility of a future research and/or business relationship that may require the entity and AMES to disclose to each other proprietary and confidential information.

MTA - Materials Transfer Agreement is a contract that is negotiated between AMES and a Partner in for the transfer of tangible research materials when the recipient intends to use it for research purposes. The contract defines the rights of the provider and the recipient with respect to materials and derivatives.

For more information regarding NDAs, please view the Non-Disclosure Agreements ServiceNow Article.

Please choose document you are requesting.*

CDA

NDA

MTA

Short Term NDA

Will the NDA be a single or multi party agreement?

Single-Party

Multi-Party

I confirm, I am requesting a CDA be put in place for a committee member, review team, or advisory board roll.

Agreement Questionnaire:

In this section, please provide the Purpose of the agreement. The Purpose should be written in one or two sentences. If there is background intellectual property, that will also be included in the Agreement Purpose section.

I am ready to contract with the other party to provide research services. IF YES, STOP!*

If you are providing research services and need to a SPP or CRADA in place, please complete the Intent to Submit Form (https://app.smartsheet.com/b/form/93be3f71404341e9bcb84e4e0eb42bca) for review and processing.

Yes

Do you have a scheduled discussion meeting set?*

Yes

TBD

When is the projected discussion date?

1. Provide a short sentence that briefly describes the scope of the discussion you will be conducting with the other party.*

Please ensure the purpose statement includes the subject matter of discussions. If requesting a MTA, please state the description of the materials and goals/objectives of the agreement.

2. Is any ISURF intellectual property involved in the disclosure?*

If yes, please provide the ISURF and Ames Laboratory number. If no, write none.

Please check the box to indicate you have accessed the UNFP Form.

3. Will a foreign national from the partnering entity have access to the Ames National Laboratory site, information, and/or technology?*

DOE Directive 142.3B requires Ames to follow specific procedures and to place certain limits on the access of foreign nationals to Ames’ site, information, and technology. (https://www.directives.doe.gov/directives-documents/100-series/0142.3-BOrder-b-chg1-ltdchg). Ames Laboratory is required to review the county citizenship and affiliation of the entity's research staff who will be involved in the discussions when non-public information (e.g. confidential, unpublished, detailed information, and/or information that cannot be found through an internet search) is shared. If you are unsure, please mark yes to ensure security of Ames Laboratory information.

If yes, please complete the form on the following link:

https://docs.google.com/spreadsheets/d/1NX_6PqqMBZXarv0JKLoC3ImGNs6-9gB23nl-ogPGGKs/edit?gid=698072891#gid=698072891

Yes

To be determined. I will information nda@ameslab.gov once confirmed.

4. Does a third party have any rights to the information being disclosed or were third party funds used in developing the information? If yes, please provide an explanation.

Yes

Explain if yes.

5. To the best of your knowledge, will any Ames Laboratory employees who are foreign nationals have access to the information that is disclosed to Ames?*

Why is this important? Some companies have clauses that request to restrict information shared with foreign nationals. The answer to this question will assist IPP in determining if additional review or handling is needed.

Yes

6. To the best of your knowledge, is any of the information being disclosed or materials transferred subject to export controls?*

Yes

7. Will you be providing or receiving biological, chemical materials, or software during the discussion with the other party.*

Yes

8. Will the discussions taking place pertain to a Funding Opportunity Announcement? If so, please state the FOA Call.

9. If you are requesting a MTA, will you need the materials returned back to Ames Laboratory?

Yes

Ames Laboratory Researcher Information

Division*

Choose the Division or Operations Unit that needs to have the agreement negotiated.

Select or enter value

Ames Lead PI

List the name of the PI who will be the main contact for the information.

Additional Ames Laboratory PI(s)

List additional PIs who will be involved in the conversations with the individual or entity.

Individual or Party's Information

Entity Name*

Street Address*

City*

Zip Code*

State/Province*

Country*

Partner Categorization

If known, please select the type of organization, you will be conversing with.

Select

Individual/ Entity Technical and Contractual Contacts

Primary Technical Contact Full Name*

Technical Contact E-Mail Address

Contractual Contact*

Contractual Contact E-Mail (if known)

Has the Individual or entity provided you with their own template?*

Yes

File Attachments

Drag and drop files here or

Additional Comments

Are there any special circumstances or other information that IPP may need to know prior to facilitating this NDA? If yes, please provide.

For our information, who requested an NDA be put in place?*

Other Party

Ames Laboratory Researcher

I certify that all information is true, accurate and complete to the best of my knowledge.*

Name of Person filling out this form.*

Send me a copy of my responses

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