Major Event Grant Application

POLICIES & PROCEDURES

Download here:


https://bit.ly/47DcgNI

I have read and understand the policies/procedures*

ORGANIZATION INFORMATION

(event planner)

Non-profit organization?*
Tax ID or SSN No.?*
Liability insurance?*

(type "N/A" if this does not apply to you)


EVENT INFORMATION

Type of event*
Has venue/facility been secured?

(type N/A if venue has not yet been secured)

Ticketed or non-ticketed?*
Drag and drop files here or

LODGING

If funding is provided to the event by Gulf Shores | Orange Beach Sports & Events, the event planner must only promote accommodations in the Gulf Shores and Orange Beach lodging district

Have you contacted an area lodging provider?*

(type "N/A" if you have not contacted any lodging providers)

Do you need assistance securing lodging?*

(type "N/A" if this does not apply to you)


Please include:

  • Year(s)
  • Hotel/condo and contact name
  • Room nights (# rooms x # nights)

(type "N/A" if this does not apply to you)


Please include:

  • Year(s)
  • Location
  • Reference name, phone and email
Room form collection method (attendees)*
Room form collection method (vendors)*

FUNDING

Various media coverage and minimum attendance requirements must be met corresponding with the grant level as follows:


Major Event Grant I (up to $200,000 cash and up to $50,000 promotion/advertising)

Coverage: Nationally televised live

Minimum attendance: 10,000


Major Event Grant II (up to $50,000 cash and up to $20,000 promotion/advertising)

Coverage: National TV component, streaming national outlet or large marketing component (national talent i.e. major influencer, blogger, concert, entertainment or network star)

Minimum attendance: 5,000


Major Event Grant III (up to $10,000 cash and promotion/advertising)

Coverage: Non-paid local or regional media

Minimum attendance: 2,500


All financial grants will be awarded after the event and upon confirmation of the above requirements. In-kind grants will be awarded based on the previous year event’s room night history and fulfillment of obligations by the event planner.

Have you previously received a grant from us?*

(type "N/A" if this does not apply to you)

(type "N/A" if this does not apply to you)


MARKETING

Are you partnering with a business for this event?*

(select all that apply)

(print media, radio, TV, social media, etc.)

Is there a confirmed media coverage component?*

(select all that apply)

(select all that apply)

(ex: CBS Sports, Netflix, ESPN, local affiliates, etc.)

Download here:


https://www.gulfshores.com/sites/default/files/2023-02/2023%20Sports%20%26%20Events_Major%20Events_Marketing%20Support%20Levels.pdf

Download here:


https://www.gulfshores.com/sites/default/files/2023-02/Event%20Promotion%20Checklist.pdf


SPONSOR BENEFITS

Gulf Shores | Orange Beach Sports & Events is able to provide grants to events because of our sponsors. GSOB Sports & Events requests representation at each event through signage, tables, in-advance social media, etc. Additionally, we will sometimes pass these opportunities on to our sponsors, allowing them recognition at such events.

(select all major event sponsorship opportunities for GSOB Sports & Events to utilize)


SIGNATURE/ACKNOWLEDGMENT

Please complete the attached W-9 form. ATTACH W-9


All grants are reviewed, scored and approved prior to the event on a point-based system but are awarded on a performance basis. Grant approval and grant funding may not equal the same amount.


At all events sponsored by Gulf Shores | Orange Beach Sports & Events either by in-kind contributions or cash-only, event-specific sponsors or GSOB Sports & Events sponsors may be promoted or be present on site. Bringing outside sponsors to the event or promoting within the event could reduce GSOB Sports & Event’s sponsorship of the event.


Grant funding will be awarded once the event is complete, room night forms have been verified, room forms have been returned, and a W-9 form is on file.

By typing your full name here, you are acknowledging all information included on this form is up-to-date and accurate