Food Purchase Justification

The University of Georgia’s Food and Business Related Entertainment policy meets the regulatory requirements set forth by the Board of Regents Business Procedures Manual. Thank you for your time in completing this form to help ensure compliance with these regulatory requirements. This form is meant to be a tool for assistance in appropriately recording food expenditures. The form is not required to be attached to any expense report or payment request.


This form walks the submitter through the process and documentation requirements for various expense types, and emails the submitter a recap that can be attached as documentation when the expense report is submitted in the Financial Management System as a payment request or expense report. Additional information is available here.

Your first and last name

Your UGA email address

Please include a 3-5 sentence description of the business purpose for this purchase.

Which of the following best describes your food purchase?*
Please select the fund source you will use from the list of allowable fund sources below.*
Please select the fund source you will use from the list of allowable fund sources below.*
Please select the fund source you will use from the list of allowable fund sources below.*
Please select the fund source you will use from the list of allowable fund sources below.*

Reference: USG Business Procedures Manual (BPM) section 19.8


Was food purchased at a restaurant or per person basis? (If neither, select no.)*
How will these expenses be paid or reimbursed?*

You will need to provide a list of participants, either on this form or by attaching a list to the payment request. If you would prefer to attach your list to the payment request, please note that below. Otherwise, please enter the list here.

Were the per-person charges within the per diem limits?*

Click for more information on in-state or out-of-state per diem limits.

Please select the fund source you will use from the list of allowable fund sources below.*

Reference: USG Business Procedures Manual (BPM) section 19.8



Please select the fund source you will use from the list of allowable fund sources below.*

Reference: USG Business Procedures Manual (BPM) section 19.8


Was food purchased at a restaurant or per person basis? (If neither, select no.)*
How will these expenses be paid or reimbursed?*

You will need to provide a list of participants, either on this form or by attaching a list to the payment request. If you would prefer to attach your list to the payment request, please note that below. Otherwise, please enter the list here.

Were the per-person charges within the per diem limits?*

Click for more information on in-state or out-of-state per diem limits.

Does this request include non-catered food items (e.g., from a grocery store)?*
Please select the fund source you will use from the list of allowable fund sources below.*

Reference: USG Business Procedures Manual (BPM) section 19.8

Was food purchased at a restaurant or per person basis? (If neither, select no.)*
How will these expenses be paid or reimbursed?*

You will need to provide a list of participants, either on this form or by attaching a list to the payment request. If you would prefer to attach your list to the payment request, please note that below. Otherwise, please enter the list here.

Were the per-person charges within the per diem limits?*

Click for more information on in-state or out-of-state per diem limits.

Please select the fund source you will use from the list of allowable fund sources below.*
Please select the fund source you will use from the list of allowable fund sources below.*

Reference: USG Business Procedures Manual (BPM) section 19.8



Was food purchased at a restaurant or per person basis? (If neither, select no.)*
How will these expenses be paid or reimbursed?*

You will need to provide a list of participants, either on this form or by attaching a list to the payment request. If you would prefer to attach your list to the payment request, please note that below. Otherwise, please enter the list here.

Were the per-person charges within the per diem limits?*

Click for more information on in-state or out-of-state per diem limits.

Does this request include non-catered food items (e.g., from a grocery store)?*
Please select the fund source you will use from the list of allowable fund sources below.*
Does this request include non-catered food items (e.g., from a grocery store)?*
Please select the fund source you will use from the list of allowable fund sources below.*

Reference: USG Business Procedures Manual (BPM) section 19.7


Were the per-person charges within the per diem limits?*

Click for more information on in-state or out-of-state per diem limits.

Does this request include non-catered food items (e.g., from a grocery store)?*
Please select the fund source you will use from the list of allowable fund sources below.*
Please select the fund source you will use from the list of allowable fund sources below.*
How will these expenses be paid or reimbursed?*

You will need to provide a list of participants, either on this form or by attaching a list to the payment request. If you would prefer to attach your list to the payment request, please note that below. Otherwise, please enter the list here.

As a reminder, alcohol for business related entertainment cannot be purchased through UGA and should be purchased directly from the Foundation.

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