Blue Mail (Temp Hire or Change)

Blue Mail (Temp Hire or Change)

Please read this form in its entirety before submitting as there is pertinent and updated information notated below

Authorization Process

Authorization for a non-federal work-study student, fellow, tutor, intern, graduate assistant, or other temporary employee or change:

REQUESTER SIGNATURE (attesting to available dollars to cover these expenses and to comply with the college's student employment policies and procedures
For Federal Grant Funds Only: REQUESTER MUST BE DIRECTOR OF SPONSORED PROGRAMS (attesting to foundation/agency approval for these payroll charges during the period requested by budget manager)
VICE PRESIDENT/PRESIDENT (approving mission-critical need for this temporary job assignment)

*Please only submit one temporary hire/change at a time and allow 3-4 business days for the Blue Mail to be processed. Confirmation from The Office of People and Culture is REQUIRED before a student can begin work. Upon confirmation from People and Culture, your temporary employee may begin work.

All steps of the onboarding process will take on average of 15 business days to complete start to finish.

Equipment, Access, & Key Request

If your temporary hire requires IT equipment, access, I.D., or keys, please submit the Agnes Scott College Access Form via the below link:

https://newhire.agnesscott.edu/

Student Employee Pay Scale & Raises

All student employees are required to follow the current pay rates to ensure equitable pay. Blue mails submitted with incorrect pay scales will delay processing. See below link to 2024- 2025 Academic year Pay Scale & Raise document:

https://docs.google.com/document/d/1AuXD5YzvXDoenZhVWJBC1VELrwaKtYaw/edit?usp=sharing&ouid=103842219210551265628&rtpof=true&sd=true

Temporary Hire First Name*

Temporary Hire Last Name

Temp Hire E-mail Address*

Job Position Title

If this temporary change includes a new job title, please list the new temporary job title here.

Temp Hire Supervisor Name*

Department*

Position Title/Category*

Select

Employee Type*

Select

Link to job posting on ApplicantPro or Handshake*

Failure to post any open position limits the pool and is a significant barrier to justice, equity, diversity and inclusion. This info is gathered as part of the college's annual reports.

If you did not post, write N/A.

Work Start Date*

Work End Date*

Student employees can not go beyond May 12, 2024. Student employee summer hires must be rehired, per IRS regulations.

Fund*

Select

Function*

Be sure to enter the leading zero for this number.

Object code*

42111 (Blue Mail)

Number of Hours/Week*

Please put N/A if this will be a one time lump sum payment

Hourly Wages or 1-time amount*

Requester Signature*

1) Requester is attesting to having the available funds in the departmental budget. 2) If hiring a student worker, Requester's signature also attests to having reviewed the college's student employment resources, policies and procedures on the MyAgnes portal

Requester Email Address*

Vice-President Email for Approval*

Select

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