FY26_Service Learning Event Requests


 

Event Funding Policies and Procedures: Review before submitting request!

https://medicine.iu.edu/mse/student-life/resources/funding

 

You will need your University ID # for this request. The number can be located on MSAS.

 

Here is a list of relevant documents that must be uploaded NOW if your event fulfills the criteria.


  • Only 1 Supplier per Event Request
  • Attendee List is required for an event with 50+ attendees.
  • Excel file with links of what needs to be purchased. Ex: Amazon items
  • An online order form for food. Remember to include tax, tip and delivery.
  • Invoice
  • Supplier quote.
  • Contract or Agreement if required by venue
 

IMPORTANT

Only complete funding requests will be considered. Incomplete requests will be returned to the requestor to be resubmitted with missing required information.

 

Thank you for being thorough and helping us expedite your request.

Drop your files here
 

We find it much more flexible and efficient for students to purchase things like approved Kroger orders, pizza, donuts and bagels on their own and get reimbursed. Why? You are in control of substitution decisions, delivery and pick-up details without dealing with us as a middle man. Please note that you would be responsible for obtaining an itemized receipt and then submitting it to IU within 3 days of the event. Failure to do so will result in IU being unable to reimburse you.


Please indicate your willingness to participate:

 
 
mm/dd/yyyy
 
 

Please include ALL DETAILS of funding request. This includes: Purpose for the event/what you are wanting to purchase/how this event will benefit students/if the event or activity requires a deposit to book/if this request is only a part of total event cost. Example: "This request is for food but ticket/venue cost will be submitted separately."

 
 
 
 
 
 
 
 
 
 
 
 
 
Phone
 
 
 
 

If approved, you will not be able to exceed the total requested amount, so double check prices and that tax, tip etc. have been included. Guidelines for tipping: 10% for pick up orders, 15% for delivery and 20% for full-service meals.

 
 
 
 
 

Only one supplier per request.


NOTE: Include suppliers such as Kroger or Amazon, however, you do NOT need to provide contact information for them.


Please enter information as follows:

Supplier Name:

Supplier Contact:

Supplier Phone #:

Supplier Email Address:

 
 

Note: You are assuming responsibility for purchased items. Please ensure the address is a complete mailing address including any special delivery instructions.

 
 
 
 

Would you like support from the Service Learning Coalition exec or advisor to help you develop one?

 

A community partner is a nonprofit or community organization that the group partners with on projects.