Agreement for Services
The undersigned client hereby agrees to contract with LandlordSolutions for assistance in tenant screening and agrees to fully accept the following a and conditions:
1. Client agrees to pay the following rates for the following services: Disparate Impact Best Protection Report Package – $49.00 + WA State Sales Tax
-Tenant Credit Summary with score*
-SSN Trace & Address History Search
-WA State Eviction Record Search
-WA State Judgment and Garnishment Record Search
-Rental References† (past 7 years)
-Employment Verification† (current employer)
-Washington State Written Rental Criteria Compliance
-Washington State Adverse Action Compliance
-National & WA State Criminal Records Search**
-National Sex Offender Search
*On-site inspection required to obtain Full Credit Report with trade lines. (Cost $99.00)
**Available upon request after review of completed report without criminal records.
***Additional products available for Licensed Property Management Companies.
All prices are subject to change without notice.
2. Verification Service Standard- No fewer than three (3) attempts over three (3) business days will be made to obtain information. Progress notes available by logging into online account. LandlordSolutions does not make any guarantee or promise to our ability to obtain information. Client will not receive any refund for unverified or incomplete verifications or references. Third party pay-per-use verifications will not be obtained.
3. Rate(s) listed above are for each applicant. Pursuant to RCW 59.18.257, landlords may only charge an applicant for the cost incurred to have them screened. Client agrees to comply with RCW 59.18.257 by notifying the applicant in writing of their rental criteria and what types of information will be accessed in connection to the tenant screening prior to accepting payment of screening fees. Client agrees to comply with RCW 59.18.280 and state in their written or posted criteria whether or not they will accept a comprehensive reusable report and on the home page of the their website. Client agrees to pay the above rates for services as outlined above. Payment is due and owing at the time of ordering. Client authorizes LandlordSolutions to charge the credit card on file for the above service fees. At the sole discretion of LandlordSolutions, if the card cannot be charged at the time of order for any reason, either the service will not be rendered or the charges will be invoiced. If charges are invoiced, a Manual Billing Fee of $5.00 will be added to the total. An administrative fee of $7.00 will be added to each paper application that requires a LandlordSolutions’ staff person to input. Client can avoid the administrative fee by choosing to use an online web-based application or inputting the application themselves. All invoices will be sent via email unless otherwise requested by the client in writing. If the client fails to pay the charges within fifteen (15) days from the “invoice date” a late fee of ten percent (10%) may be charged. A $35.00 Declined Credit Card Fee will be charged if the credit card is declined. A $35.00 NSF Check Fee will be charged on all returned checks plus any late fees and interest. Past due balances shall bear interest at one and one half percent (1.5%) per month until paid. The client agrees to be responsible for all cost of suit, including reasonable attorney fees and court costs should LandlordSolutions be required to file suit on this agreement to collect any fees and costs owed.
4. By signing this agreement Client certifies the following statement: I authorize and request LandlordSolutions, Inc. to charge my credit card or debit card the invoice amount plus any late fees and finance charges should any one or more than one invoices become delinquent. This authorization will remain valid until thirty (30) days after we receive written notice from you terminating our authority to charge your credit or debit card. We may terminate your service at any time in our sole and absolute discretion if any charge to your credit or debit card is declined or reversed, your credit or debit card expires and you have not provided us with a valid replacement credit or debit card, or in case of any other non-payment of account charges. I realize this information will be used solely for the purpose of the consumer withdrawal.
5. Client will review criminal records on a case-by-case basis considering the nature and severity of the criminal conviction and the amount of time that has passed since the criminal activity.
6. For City of Seattle Properties: Under Seattle’s Fair Chance Ordinance, SMC 14.09, landlords are prohibited from requiring, disclosure, asking about, rejecting an applicant or taking an adverse action based on any arrest record, conviction record, or criminal history, except for registry information as described in subsection 14.09.025.A.3, 14.09.025.A.4, and 14.09.025.A.5, and subject to the exclusions and legal requirements in Section 14.09.115.
WEB-BASED APPLICATIONS
LandlordSolutions offers a web-based application and applicant tracking system to clients as an alternative to paper applications. A set-up fee may be charged for the web-based application and applicant tracking system. All set-up fees will be charged to the client’s credit card on file. Set-up fees are non-refundable and subject to change without notice.The web-based application and applicant tracking system is maintained by a third party vendor, Onboarding Systems, LLC. LandlordSolutions is not responsible for the actions of Onboarding Systems, LLC, its employees, or its agents or for any damages to the client or applicant that may be caused by Onboarding Systems, LLC.
ACCESS SECURITY REQUIREMENTS
The following measures are designed to reduce unauthorized access of consumer report information. Client agrees to implement these controls and take full responsibility for maintaining the controls. If the client does not understand these requirements or needs assistance, it is the client’s responsibility to employ an outside provider to assist them. LandlordSolutions reserves the right to make changes to Access Security Requirements without notification. The information provided herewith provides minimum baselines for information security. In accessing LandlordSolutions’ services, Client agrees to strictly follow these requirements:
1. Protect your username and password. Unauthorized persons should never have knowledge of your password. Do not post the information in any manner within your office or facility. If an authorized user leaves your employ or no longer needs to have access due to a change in duties, the user will be deleted and any shared passwords will be changed so that they are prohibited from accessing the system.
2. Do not discuss your username and password by telephone with any unknown caller, even if the caller claims to be a representative or employee of a Consumer Reporting Agency. Do not discuss your user name and password with coworkers, friends, or family. Do not share your username and password via email. Keep your password confidential.
3. Create strong passwords to protect your online transactions. Here are steps you can take to create a strong password:
-Length: Make your passwords eight (8) or more characters.
-Complexity: Include letters, punctuation, symbols, and numbers. The greater the variety of characters in your password, the better.
-Variation: To keep strong passwords effective, change them often.
-Variety: Don’t use the same password for everything.
4. System access software, whether developed by your company or purchased from a third party vendor, must have your LandlordSolutions username and password “hidden” or embedded and be known only by supervisory personnel. Assign each user of your system access software a unique password.
5. Configure computer workstations to time out after 15 minutes of inactivity with a password protected screensaver. Place all computer workstations used to obtain consumer report information in a secure location within your facility where unauthorized persons cannot access them.
6. After normal business hours, be sure to turn off and lock all devices or systems used to obtain consumer report information. Use physical security controls to prevent unauthorized entry to your office or facility and access to computer systems.
7. Maintain current anti-spyware software on each computer workstation used to access consumer report information and ensure the software is updated on a regular schedule.
8. Secure hard copy files of consumer information and reports to prevent unauthorized access.
9. Shred or destroy all hard copy consumer report information when no longer needed and erase or scramble electronic copies.
10. Do not send sensitive data through email. 11. In the event of a compromised system, notify LandlordSolutions immediately and take necessary steps to ensure no other consumer reports are accessed using the compromised system.
12. Make employees aware that your company can access consumer report information only for permissible purposes. Your employees may not access their own report or the reports of family members or friends without having the same certified “permissible purpose” as agreed to above.
13. Record Retention- The Federal Equal Opportunities Act states that a creditor must preserve all written or recorded information connected with an application for twenty-five (25) months. In keeping with the ECOA, the LandlordSolutions requires that you retain the credit application and, if applicable, a purchase agreement for a period of not less than five (5) years. When conducting an investigation, particularly following a breach or a consumer complaint that your company impermissibly accessed their credit report, the LandlordSolutions will contact you and will request a copy of the original application signed by the consumer or, if applicable, a copy of the sales contract. “Under Section 621 (a)(2)(A) of the FCRA, any person that violates any of the provisions of the FCRA may be liable for a civil penalty of not more than $2,500 per violation.”
14. You shall not resell or share any consumer reports or consumer report information with any third party. Your access may be terminated at any time without notice if found to be in non-compliance with this agreement.