Vacancy Management

Replacement/Backfills

New/Additions

Please consider any exception request in the context of the University’s fiscal environment and seek alternatives before requesting approval for an exception. Reference the Interim Financial Controls Memo here

Reference the general step by step instructions for completing this form here.

 

Select the owning area for this position. Type in key words to locate from the dropdown menu:

 

Select the precise owning org unit/BFR of this position. Type in key words to locate from the dropdown menu:

 

Enter the email address of the person completing this form. Separate multiple requestor email addresses with a semicolon [ ; ]

 

1) 100% direct sponsored grant funded = Please attach an updated job description for backfills and the JD + org chart for a new position. These requests will typically be approved.

2) Approval for all other staff positions require an exception. Approval of exception requests are extremely limited. A letter or PDF export of an email from your Dean or Vice Provost describing the need for the exception should be attached along with an updated job description for backfills and the JD + org chart for a new position.

Drop your files here
 

Is the position 100% direct sponsored grant funded?

 

Is this a new/additional position or a backfill for an existing position?

 

Select more than one if applicable:

 

Select the most recent year in which this position is budgeted:

 

On how many fund codes will this position be funded?

 

Please include a concise explanation specific to funding, detailing:

* Funding source notes for PAMC Finance review (e.g., unbudgeted funding plan, request for Provost support).

* Annualized cost projection if this position is JF27, student(s), or a specialized role whose pay rate is not typically covered by established staff salary ranges.

 
 

What is the Duke system title? Type in key words to locate from the dropdown menu:

 

Type in the PM# that corresponds with the iForm you submitted [starts with 5xxx]:

 

Describe why filling this position is necessary, why this position must be filled now, and any additional notes to aid in the review/approval process: