Group Air Registration Form

Upon receipt of this Meeting Registration Form, our Meeting Coordinator will arrange a discovery call with you to review the provided details, answer any questions, and discuss further requirements.

 
 
 

Meeting Organizer Contact Information

Please provide contact info for the meeting organizer.

 

 
 
 
 
 

Please provide name, phone number, and email address for the back-up meeting organizer.

 
 

Meeting Information

 

 
 

For arrival and departure destinations with multiple airports, are attendees allowed to arrive at any surrounding airport?

 
 
 
 
mm/dd/yyyy
 

Please provide the latest flight arrival time at the approved airport (and date, if different from meeting's start date).

 
 
mm/dd/yyyy
 

Please advise the earliest possible flight departure time. Add a remark if an additional night is allowed when flights meeting the restrictions listed above are not available on the departure date.

 

Please ensure your Expected Go-Live-Date meets the following advanced notice timeline.


10-50 travelers - 1 week if Fast Track

10-249 travelers - 2 weeks

250-999 travelers - 3 weeks

1,000-2,000 - 4 weeks

2,001+ travelers - 5 weeks

 
mm/dd/yyyy
 

Please provide a NUMBER ONLY. Any additional info about the number of participants may be entered at the bottom of the registration form in the Additional Information section.

 

Please select all that apply.

 
 

Select all that apply

 
 

Payment Information Per Travel Group

For security compliance reasons, BCD Travel can receive credit card details only over the phone. Our Meeting Coordinator will review your payment details during the discovery call.

 

 

Meeting Travel Policy

The account’s corporate travel policy will be applied to all bookings unless a meeting-specific policy is outlined.

 

 

List the highest dollar amount for price of a ticket not needing approval.

 
 
 

Deviation Info and Requirements

 

 
 
 

Select all that apply.

 
 

Airlines Schedule Changes: Post-Ticketing

 
 

Reporting Remarks

Standard reporting remarks used by the client will be reviewed during your call with BCD Meeting Coordinator.

 

 

Examples: cost center, business unit, purpose of the trip, registration ID,

 
 

 

Hotel and Ground Transportation

Confirmed by the meeting planner and provided to the BCD Travel NORAM Group Air Department for reference only.