Use this form to submit payment requests for: Faculty Expense Reimbursements, Honoraria, Student Payments, invoice payments, or 3rd Party Reimbursements

For questions, contact DOFBudgets@pitzer.edu

Budget Management Team

Andrea Harris & Brigitte Garney

Pitzer College | Office of the Dean of Faculty

Faculty Expense Reimbursements:

    Required Information:

• Itemized receipts with proof of payment
• If a receipt is lost or missing, a  Missing or Lost Receipt Declaration Form must be completed.
• Business justification (including names of attendees for meeting meals or entertainment reimbursement)
• Reimbursement requests must be submitted within 30 days of purchase (Due to IRS requirements, expense reimbursements submitted beyond 60 days become taxable income)
• Click here to view college expense reimbursement policy
• Click here to view college travel policy and list of allowable expenses
• Travel reimbursements can be processed after the trip has occurred. Due two weeks after return from travel please submit travel report Click here hotel folio as applicable, and itemized receipts with proof of payment for airfare, lodging, transportation, and meal receipts. For any travel meeting meals please list meeting meal attendees. For trips with more than 10 receipts, please upload all receipts to Box and share the Box folder with DoF Budget team members.

Honoraria for Speakers

    Required Information for recipient(s):

• Payee name, address, email address, and phone number
• Date of presentation
• Whether the presentation was given in person or via zoom
• Course/event name (If applicable)
• Committee funded award letter (if applicable)

Pitzer Students Awards

    Required information for recipient(s):

• Payee name, address, email address, and phone number
• Award letter
• If paying multiple students, attach a list of student names and award amounts.

Invoice Payments

    Required Information for recipient(s):

• Payee name, address, email address, and phone number
• Copy of invoice

3rd Party Reimbursements (Excluding Pitzer faculty, staff & students)

    Required Information for recipient(s):

• Payee name, address, email address, and phone number
• Invoice or receipt
• If reimbursing speakers or job candidates for expenses, itemized receipts are required

Payment will be sent via check generally within 30 days of receipt of required materials.

For direct wire transfer rather than check, click here to complete this form.