Announcement Screen Requests

IMPORTANT NOTICE REGARDING POSTING SCHEDULE AND DEADLINES:

To ensure your slide gets posted when you need it to, please submit your request at least 3 working days before the posting date. (Posts cannot be scheduled to start on weekends.)


PLEASE NOTE SOME UPCOMING DATES WE WILL NOT BE ABLE TO POST. PLEASE PLAN/REQUEST ACCORDINGLY.

  • Friday Apr18 through Tuesday Apr 22 (Easter break)
  • Monday Apr 28 through Thursday May 1 (Week before Commencement. We will be able to post on Fri May 2.)

Please note:

Slides submitted by Student Organizations are first vetted by Campus Life before being posted. The slide must show who the sponsoring student organization is.


The Provost's Office is notified of slides submitted by Academic Departments, and may request that we delay posting if they want to discuss it with you first.


Following any necessary approval, slides submitted here are posted on all of the following screens:


Left side (usually) of the 3 large screens in the DC

Screen at El Tejado exit

Screen at Monroe entrance

Ritchie's Place


EVENT NOTICES MUST INCLUDE THE DATE OF THE EVENT, NOT JUST THE DAY OF THE WEEK, AND *NOT* INCLUDE WORDS LIKE, TOMORROW, TONIGHT, OR THIS. PLEASE USE *ONLY* THE DATE.

PLEASE ALSO MAKE THIS THE SIMILAR FILE NAME FOR YOUR ATTACHED SLIDE!

Please check here to alert me to that.

The Admin will post to the screen/s as close to your ideal day as possible within their own task load. Please note that can be a few days, so please plan accordingly.

Select
Caret IconCaret symbol

This should always be the DAY AFTER an event, or when the slide otherwise becomes invalid. Note that if the removal date falls on a weekend, please enter the following Monday's date.


STATIC FILES

*****************


Static file format MUST be one of:

.jpg

.pdf

.png

.psd


If you create the file in another program, convert it to one of the above before submitting it here. In particular, PowerPoint cannot be displayed via our system.


The aspect ratio MUST be 16:9 to match the screens.


The closer .jpf files are to 3840 x 2160 (or higher) pixel resolution - the resolution of the screens - the better they will appear. They should also be submitted to us in the proper horizontal (landscape) orientation.


If you need an easy way to add text to a .jpg photo file (AFTER you've sized the photo to the ratio above), a great resource is addtext.com (you don't need to set up the optional profile to use it). Mac users can also use Preview to do the same.


Please do not set type too close to the edges, as it may not display well if your aspect ratio isn’t perfectly 16:9. The background must be the full aspect ratio size. Large side or top/bottom borders are not permitted as they do not look good/professional when contrasted with the other slides on the three large screens in particular.


You can attach as many static .jpg files as you want in one request submittal if they are related for the same event. If you are submitting a series that you need displayed in a particular order, please give the files sequence numbers with an otherwise identical title (ex: PottersClay-1, PottersClay-2. etc.). This will ensure they are loaded in the proper order.


If the files are unrelated for different events, please submit them separately, so we can manage your different start/stop dates.


VIDEO FILES

****************


The files MUST be .mov format that will automatically launch when displayed. (If your file shows a "start" arrow, it will not automatically launch.)


Again, the aspect ratio must be 16:9.


The maximum file size that can be displayed is 100 MB.


Your file can include sound you added for other purposes, but will not be displayed with sound, so captioning is important for your message.


------------------------------------------------------------------------------------------------------


Files not confirming to these specifications will be rejected, and you will be notified.

Drag and drop files here or

Please do not use "dept alias" emails here. We need to know who made the request. Thanks!

This categorization will route your request to the correct system administrator responsible for your category.

Select
Caret IconCaret symbol
Privacy Notice|Report Abuse
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.