Texas Southern UniversityEvent Request Link(TSU-ERL)

Division of Academic Affairs*

Select

Student Event Information

Registered Student Organization*

Is this Student Organization registered for the current academic year

Yes

No

Student Organization Name*

Select

Unregistered Student Organization*

Please type the following information:

Student Organization Name
Advisor Name
Advisor Email

Student Organization Advisor Name*

Select

Student Organization Advisor List*

If your email address does not appear on the list, please select Brandi.Weber@tsu.edu for processing

Select

Will you (the advisor) be present at this event?*

Select

If not, please explain the plan for this event*

Designee Email Address*

Event Name*

Non-Student Event Requestor Information

Requestor Last Name*

Requestor First Name*

Requestor Email Address*

Requestor Contact Number*

Phone

Event Description

Non-Student Event Name*

Event Date*

Justification for Immediate Event Request*

This event request does meet the 30-day requirement prior to the event date. Please explain

Event Setup Start Date*

Same as Event Date

Prior to Event Date

Setup Start Date*

If your event requires setup prior to the event date, please choose the appropriate date

Event Description*

Event Setup Time*

Select or enter value

Event Start Time*

Select or enter value

Event End Time*

Select or enter value

Does this event have multiple dates?*

Select

How many multiple dates?*

Select

Additional Date-1*

Additional Date-2*

Additional Date-3*

Additional Date-4*

Additional Date-5*

Additional Date-6*

Additional Date-7*

Additional Date-8*

Building Information

Event Space*

Indoor

Outdoor

Will this event require multiple buildings?

Select

Requested Building Room/Capacity-MULTIPLE CHOICES

Select

Estimated Attendee Count*

Requested Building Room/Capacity-FIRST CHOICE*

Select

Requested Building Room/Capacity-SECOND CHOICE*

Select

Requested Building Room/Capacity-THIRD CHOICE*

Select

Event Setup Type*

Select

Is this event an annual university-wide ceremony*

Yes

No

Finance Information

Fees Charged to:*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Office of the Provost*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-College of Education*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-College of Liberal Arts and Behavioral Sciences*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-College of Pharmacy and Health Sciences*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-College of Science, Engineering, and Technology*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-School of Business*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-School of Communications*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-School of Public Affairs*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Thomas F. Freeman Honors College*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-The Graduate School*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Thurgood Marshall School of Law*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Division of Advancement and Communications*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Division of Business and Finance*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Intercollegiate Athletics*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Research and Innovation*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Office of General Counsel*

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Office of Compliance*

Intended Audience

Audience Type*

Please select all that apply

Internal

External

Internal Audience*

TSU Board of Regents Attendance (requires approval)

TSU President Attendance (requires approval)

TSU Foundation Trustees Attendance (current)

TSU Alumni

TSU Faculty (current)

TSU Staff (current)

TSU Students (current)

Are VIPs Invited or Attending*

Yes

Potentially

No

VIP Information

VIP Name(s)*

Please list all names of potential VIP attendees
Please press enter after typing each name

Upload BOR Letter of Request (at end of form)*

By checking the box below, you are acknowledging that this request requires a formal letter (template will be sent to requestor within 1-2 days of submitting request) to be considered for Board of Regents attendance

Upload Pres Letter of Request (at end of form)*

By checking the box below, you are acknowledging that this request requires a formal letter (template will be sent to requestor within 1-2 days of submitting request) to be considered for Presidential attendance

By checking the box below, you are acknowledging that this Event Request will be sent for approval to the Office below for consideration of booking and confirmation by Event Services

Admin Approval-Office of the President*

Resources Requests

Equipment (Tables, Chairs, etc...) Information

Equipment Resources Request*

TSU Buildings and Grounds

Outside Vendor

Outside Equipment Vendor*

Equipment Vendor Name (upload Vendor quote(s) at the end of form)

# High Cocktail Tables Needed*

# Rectangle/8-Foot Tables Needed*

# Rectangle/6-Foot Tables Needed*

# 72' Round Tables Needed*

# 60' Round Tables Needed*

# Presidential Insignia Chairs Needed*

# Conference Chairs Needed*

# Cafeteria Chairs Needed*

# Trash Cans Needed*

Technology Information

Technology Resources Request*

TSU OIT

Outside Vendor

# Microphone-Corded Needed *

# Microphone-Cordless Needed *

# Microphone-Table Needed *

# Microphone-Lapel Needed *

# Microphone-Stands Needed *

Outside Technology Vendor*

Technology Vendor Name (upload vendor quote(s) at the end of form)

Catering Information

Catering Resources Request*

If using Sodexo Catering, please place an order using the following link: https://tsucatering.catertrax.com/

Sodexo Catering

Outside Catering

Outside Caterer Vendor*

Caterer Vendor Name (upload Vendor quote(s) at the end of form)

Parking Information

Parking Arrangement Needs*

Yes

No

# of Parking Spaces Needed*

Specific Parking Arrangement Request

Transportation Needed*

Golf Cart(s)

Tram

None

# Golf Carts Needed

Safety and Security Information

Dept. of Public Safety will assess safety needs*

Acknowledged

Will alcohol be present?*

Yes

No

Public Safety Officer(s) Required*

Please check the box as an acknowledgment that Department of Public Safety presence is required at this event

If you do not believe Security is necessary, please explain why*

Production Information

DJ/Production Resources Request*

Internal KTSU DJ

Internal KTSU Production

Outside DJ

Outside Production

Outside DJ Vendor Name*

DJ Vendor Name (upload vendor quote(s) at the end of form)

Outside Production Vendor Name*

Production Vendor Name (upload vendor quote(s) at the end of form)

By checking the box below, you are acknowledging that this Event Request requires approval from the Office below to be considered for booking and confirmation from Event Services

Admin Approval-KTSU*

Media/Communications

Will media be present?

Yes

No

Communications Request*

If you have developed advertisement for distribution to market this event, please upload the file at the end of this form for review and approval by Marketing and Communications

(Note: advertisement is not required)

My organization has created advertisement for review and approval by Marketing and Communications prior to distribution

My organization intends to create an advertisement and will send a copy to media@tsu.edu for review and approval prior to distribution

My organization will not have advertisements for this event

By checking the box below, you are acknowledging that this Event Request requires approval from the Office below to be considered for booking and confirmation from Event Services

Admin Approval-Communications*

Risk Management

By checking the box below, you are acknowledging that this Event Request requires approval from the Office below to be considered for booking and confirmation from Event Services.

External Vendors must provide of Certificate of Insurance and be on the Approved Vendor List.

chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/http://www.tsu.edu/about/administration/finance/pdf/requirements-for-external-cois.pdf

Risk Management Approval*

Document(s) Upload

Document(s) Upload*

Please upload any of the required documentation related to the requested event:

Vendor Audio/Video Quote
Vendor Caterer Quote
Vendor DJ Quote
Vendor Equipment Quote
Vendor Production Quote
Vendor Liability Insurance
Formal Request Letter for Board of Regents Attendance
Formal Request Letter for President Attendance
Flyer or Marketing Material for Approval
Other

Drag and drop files here or

By checking the box below, you are acknowledging that this Event Request requires approval from the Office below to be considered for booking and confirmation from Event Services

Admin Approval-Enrollment and Student Success*

Additional Comments

Requesting Area Information

Student Event Information

Non-Student Event Requestor Information

Event Description

Building Information

Finance Information

Intended Audience

VIP Information

Resources Requests

Equipment (Tables, Chairs, etc...) Information

Technology Information

Catering Information

Parking Information

Safety and Security Information

Production Information

Media/Communications

Risk Management

Document(s) Upload